Executive Assistant

We are seeking a highly organized, proactive, and tech savvy Executive Assistant to support our CEO. This role provides high-level administrative and technical support to ensure the efficient management of the Executive Office. The ideal candidate will be a strategic partner, ensuring that the CEO’s day-to-day operations run smoothly and efficiently.  This role requires a high level of professionalism, discretion, and the ability to manage a wide range of responsibilities with a sense of urgency in a fast-paced environment.

RESPONSIBILITIES:

• Oversee and support all administrative duties assigned by the CEO.
• Troubleshoot technical challenges and liaise with IT as needed.
• Provide administrative support as necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports as assigned by the CEO.
• Manage CEO schedule and troubleshoot scheduling conflicts as they arise.
• Draft, review, and manage correspondence, emails, letters, and other forms of communication on behalf of the CEO.
• Manage office supplies inventory and place orders as necessary and informs the CEO.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Attending meetings and preparing minutes of meeting.
• Coordinate internal recognition events between CEO and HR department.
• Handle internal reservation requests for all properties, including CEO travel arrangements.
• Execute welcome notes/amenities for VIP travelers.
• Identify opportunities for process and office management improvements.
• Ensure CEO personnel files are up to date and secure.
• Provide insights and recommendations to CEO based on analysis and research.
• Making travel arrangements and detailed travel itineraries.
• Uphold a strict level of confidentiality in a professional manner.
• Uphold and display high standards of professionalism, integrity, honesty, attendance, punctuality, and personal appearance.
• Perform other related duties as required.

QUALIFICATIONS:

• Minimum of 3 years of experience in an executive support role, preferably reporting to a CEO or senior leader in a corporate environment.
• Excellent communication skills with an emphasis on written communication.
• Strong knowledge Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams
• Exceptional organizational and time management skills.
• Proactive and self-motivated.
• Being open minded, flexible, and able to handle competing priorities.
• Flexibility to accommodate the CEO’s schedule, including availability outside traditional office hours.
• Ability to multi-task and evidence of strong organizational skills.
• High level of integrity and discretion in handling sensitive information.
• Detail-oriented with a commitment to accuracy and quality.