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Posted Date May 29

  VisitSaltLake

Job Title VSL Office Administrator
Company Visit Salt Lake
Job Type Full Time
Job Number 0529191-3
Level Administration

Position Requirements

Must possess excellent written and oral communication skills and work effectively with public and staff. Professional personal presentation and reliability needed. Strong organizational skills, attention to detail, multi-task proficiency, initiative, and the ability to adapt in fast-paced work environment required. Knowledge of the convention/tourism industries preferred. Strong working knowledge of the Microsoft Office suite, Google Docs suite experience a plus.

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Position Description

Position: Visit Salt Lake Office Administrator

FLSA: Full-time, Non-exempt

Reports to: VP of Marketing

Department: Administration

Primary Responsibilities: Welcome visitors to the 90 South Visit Salt Lake (VSL) offices, in-person or on the telephone, and to support the Marketing Department of VSL, and other operational/clerical duties for the office. Routes incoming telephone calls to appropriate VSL staff. Supplies information regarding VSL to the general public, members, and clients. This staff person is often a guest or visitors first point of contact, and it is important to create a favorable first impression of VSL through their exceptional service and professional demeanor. Interact with all departments as needed to assist with projects.

Job Duties: Greet and provide service to clients & visitors in VSLs main office; Answer and route incoming telephone calls to appropriate staff; Clerical and administrative support for the Marketing Department; Receive and distribute incoming mail and manage package shipping; Log and scan checks received by mail; Maintain organized reception area, and VSL conference room; Oversees stocking and organization of staff break room in the admin level of the VSL offices; Oversees the electronic scheduling of the VSL conference room and to assist with set-up and clean-up any event scheduled; Order office supplies for the 90 So VSL Offices; Assist at VSL events welcoming attendees and confirming registration; Oversees the electronic scheduling of VSL company vehicles and the scheduled maintenance of the vehicles; Assist with database updates and record keeping as directed; Manage office petty-cash; Other duties as assigned Working Relationships Reports to the VP of Marketing. Works closely with the marketing department staff, and all VSL staff, members, and clients.

Qualifications:  Must possess excellent written and oral communication skills and work effectively with public and staff. Professional personal presentation and reliability needed. Strong organizational skills, attention to detail, multi-task proficiency, initiative, and the ability to adapt in fast-paced work environment required. Knowledge of the convention/tourism industries preferred. Strong working knowledge of the Microsoft Office suite, Google Docs suite experience a plus.

Final candidates will be subject to a background and reference check. E/O/E

Position  Available  Available now
Salary Range

$competitive wages and benefits

Contact Name Steve Gertsch
Title TDirector of Operations & Finance
Company Visit Salt Lake
Address

90 S West Temple

City, Zip Salt Lake City, UT 84101
Apply hr@visitsaltlake.com
 

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